If you’re reading this then you’ve already heard about rules-based printing, and if you’re reading this then you’re wondering how it can help you. Beyond the productivity, control and information gains that a rules-based printing environment brings, you can also reduce your overall print footprint. A footprint that determines how large your printing expenditure is and will continue to be. Shrinking your print footprint is the only sure-fire way to lower your overall costs.
There are 10 major ways that rules based printing can be leveraged to reduce print costs:
Print Job Routing: By routing specific types of print jobs to the printer that is best suited for them, for example: routing to the low-cost printer for large-run, low-quality black and white jobs, you can cut your costs by having the most cost effective printers running the highest volume runs.
Duplexing Enforcement Rules: Enforcing duplexing printing is critical to cutting costs—because your users won’t always do it on their own. Enforcement double-sided printing cuts down on your paper costs by 50%–which is a major savings given that paper is one of the biggest costs of printing, along with toner. Since toner is another major expense, use your rules-based environment to enforce gray-scale printing. Another targeted savings tip is to create a rule to use economy mode whenever possible.
Internet to B&W: Email – and internet-based print jobs do not require the high-quality printing that presentations and customer-facing documents do. To save a bundle on your printing, create a rule that directs all web pages and emails to the most cost-effective, black & white device.
Restricted Use: Restricting device access by user and/or by application is important to cutting down on needless high-quality, high-expense printing since certain applications do not need high quality. Low-quality candidates include print jobs coming from smartphone apps, browser searches, or databases.
Make it a Rule to Be Green: Being green is very chic these days, and the world of printing is doing a lot for the business world when it comes to greening themselves. Being green has become a company-wide initiative for many companies, and for good reason. Certain industries are rewarded when they reach specified green targets (and can prove it). But being green is not only chic—it saves money…yay! By using rules to use less toner and paper you can reach your green initiatives while cutting down on your toner and paper use by half—while halfing your print budget.
Change your Print Culture: The key to rules-based printing is that it enforces policies that your users might not enforce themselves. But something happens when you enforce print rules on your environment and users—they change. Your entire print culture changes as people begin to realize just how much print waste they created in the past. This change in print culture will eventually begin to align with your current green initiatives, and your culture will become one of reduced waste and increased savings.
Policies for Centrally-Managed Custom Print Rules